Confirm all supporting documents before processing payments according to auditing requirements˙ and applicable laws and regulations .˙
All payments are˙ allocated correctly˙
PCRF?s monthly payroll processing including review of bonus and payment calculations and compliance with applicable income tax laws .˙
Supervision and backup for the PCRF?s accounts payable function to ensure all payments are made timely and applied to the correct general ledger accounts.
Correct and Accurate recording of receipts and Donations.˙
Correct and accurate recording of advance payments and petty cash , and ensuring the implementation of the related˙ internal controls .
Prepare a bank reconciliation?, and petty cash reconciliation˙
Contact the vendors to pick the RV
Financial Management & Reporting
Provide Revenue & Expense reports by program, region and specialty each month
Summarizes financial status by collecting information; preparing statements of financial position, profit and loss statements, and other reports.
Maintains accounting controls by preparing and recommending policies and procedures.
Reconciles financial discrepancies by collecting and analyzing account information.
Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
Provide Accounts Payable aging reports and A/P reconciliation with vendors on quarterly basis.
Provide Reports for programs, missions,˙ etc. to management˙ within 2-business days of request.˙
Provide Complete, Balanced and Adjusted Trial Balance on Quarterly basis .Auditing
Provide documents to auditors as requested˙
Oversee all document requests˙
Provide items to external auditor upon request˙
Maintain communication with external auditor to ensure timely completion˙
Provide breakdown of functional expenses˙
Compliance with Jordanian applicable laws , Regulations˙ and Governmental audits requirements˙
Oversee quarterly counts of all fixed assets˙
Procurement Responsibilities
Oversee and manage the purchasing of services, materials in compliance with PCRF rules, regulations, policies and best procurement practices.
Conducts market research to obtain the list of potential vendors and the estimated prices and help in reviewing specifications and quantities before issuing bids.˙
Assist in the preparation of advertisement, Request for Quotation/Proposals, request for Price offers and co-ordination of their timely dispatch by hand, email .
Organizing and coordinating procurement activities related to a request for proposals, formal sealed bids..etc.
Prepare price analysis and contracts.
Manage procurement and oversee all PCRF ongoing tasks and projects.
Assist in negotiations with vendors and suppliers when needed.
Follow up all the ongoing contracts, tracking their deadlines and issue time and cost modifications when needed.
Interaction with suppliers on a daily basis to resolve contractual issues and gather invoices and supporting documents.
Maintain an appropriate filing system (soft and hard copies) to ensure that the procurement process, decision, and contractual agreements are accurately documented for accountability and audit purposes.˙
Update vendor list on a continuous basis.
File all documents related to procurement on Drive including offers, signed contract, and price analysis.
Follow the procurement procedures and support the operation team to submit complete documents for the accounting department in order to issue the payments.
Assist in scheduling and coordinating for the˙ delivery˙ for purchased equipment and goods.
Any other tasks requested by the procurement manager.
