| Job Location | Dubai, United Arab Emirates |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Accounting |
| Functional Area | Not Mentioned |
About the RoleDesign & Project Administrator provide both clerical and administrative support to Retail Store Development Team for Project Implementation & Design Team. Coordination and compilation of project related data from RSD team and other Stake holders. Involve in coordination and implementation of Office procedures and frequently have responsibility of specific projects and tasks and, in some cases, coordinate the work of the General Manager and rest of the team?Key AccountabilitiesArchiving & FillingUsing Content Management Systems to maintain and update internal data base with regards to o Architectural & Fit Out Drawingso Legal Contractso 3rd Party Drawings & Quotationso Site Specific Documentation i.e. Variationso Minutes of Meetingso General Communicationso CAPEX spendo H&S documentationo Schedule of Works?Legal ContractsProduce Legal Documentation for Project i.e. Architectural / / Fit Out Contractors?Maintain and administrate key 3rd party accounts i.e. quotations / invoice submissions and paymentsReceive Fit Out Quotations from QS & Design quotations from Design Managers complying Group Procurement PolicySeek Fit Out Quotation approvals in conjunction with Design Managers / Project Implementation Managers and General Manager Store DevelopmentApproved quotation submitted to Brand Finance for PO issuance and obtain PO, share with vendorReceive 3rd party invoices, administrate internal payment procedures, follow up on payments and maintain recordsInform the vendor about payment release 8. Maintain electronic format of Quote / PO / Invoice under respective folder in Finance of each project for quick reference?General Office Support3rd Party Communication i.e. Letter WritingDealing with Telephone and E-mail queriesCreating and maintaining Filing SystemsDeal with 3rd party suppliers and manufacturersEfficiently maintain Project Implementation Office Communication with external stakeholders?Project Implementation ReportPrepare report of CAPEX of all projectsCompile Project Implementation Report upon completion of project within 5 weeks? time?Online System SupportGIAMSAriba P2P?Project Cost Analysis ReportsCost Tracker FinalizationPreparation of Office Budget
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