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Finance Assistant- Cash Focus - Jobs in Amman, Jordan

1.00 to 2.00 Years   Amman, Jordan   20 Dec, 2023
ACTED-Jordanie Regional
1 Jobs Openings
Job LocationAmman, Jordan
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

Job PurposeThe Finance Assistant/Cashier is a key member of the finance team at Capital Level. S/he is responsible of the cash and Chq payments to expats, nationals, and Suppliers from the preparation of the documentation and recording the entries in the cash and bank book of to ensure compliance and allocation.Objectives

  1. Ensure that payments are made efficiently and on a timely manner as per ACTED internal rules and processes in terms of compliance and validation
  2. Ensure that the capital accounting books are correctly maintained and updated for a smooth monthly reporting
  3. Ensure that the allocation and information of the cash and bank books are correct and compliant
  4. Ensure that monthly reconciliations are matching
  5. Ensure that all documentation is properly scanned and archived as per ACTED standards
Duties & Responsibilities:?1.˙Cash Management
  • Ensure expats? benefits & reimbursement are paid on a timely manner, and the supporting documents are in line with ACTED regulation in liaison with the HR
  • Proceed with the supplier?s payments in cash, insure the completeness of documentation
  • Proceed with the running costs advances and advances? returns monitoring
  • Monitor the cash balance as per the needs in respect to the allowed limit and assist in the monthly cash request to HQ
  • Count and validate the cash across the cash book on a daily, weekly, and monthly basis before submitting it for approval to the Finance Officer for monthly closure; and report variances if any
  • Proceed with any payments in CHQ, insure the completeness of documentation.
  • Ensure efficient Cash in the safe and bank to smooth payments.
2.˙˙Accountancy Management and control
  • Register payments voucher once the payment is processed in the cashbook daily
  • Make sure that allocations are correct and matching the allocation table/Time Sheet
  • Make sure that all information in term of accountancy is in line with ACTED standards (accounting codes ? harmonised description ? third party codes, allocation, etc.)
  • Control that logistics and human resources procedures are respected
  • Prepare and record vouchers for any exchange currency in the concerned accountancy book.
  • Prepare and record vouchers for any cash transfers between accounting books and make sure they are matching through the necessary references
3.˙Archiving Management
  • Make sure the vouchers? numbers and dates are matching the accounting records and they are stamped PAID
  • Make sure all payment vouchers and supporting documents are compliant to ACTED procedures, scanned, and archived as per ACTED policy
  • Validate and Provide samples to the compliance when required for the auditors
4.Other Tasks:
  • Collect Time Sheets
  • Any other tasks assigned by the line manager
Key Performance Indicators
  • Number of accurate & timely submission of cash and bank books
  • Number of timely matched cash count and bank reconciliations
  • Number of archived scanned vouchers & missing
  • Number of complete & timely providing samples to the compliance
  • Feedback from compliance
*Acted proposed salary is 745 JODs

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