HR Assistant - Amman - Jobs in Amman, Jordan

Job Description

Action Against Hunger (ACF)ÿis a leading humanitarian and development agency working to combat the causes of hunger and malnutrition in over 46 countries worldwide. Eleven years into the Syrian conflict, more than 1.3 million Syrians have sought refuge in Jordan; 676,164 are registered refugees and approximately 80% live in non-camp settings. This influx of refugees has strained Jordans economy and resources, with Syrians often accepting worse working conditions and lower compensation than Jordanians and taking on low-skill, informal jobs in sectors such as in manufacturing, construction and agriculture. In 2022, Jordan had a 23% unemployment rate. For Syrian refugees, unemployment rates are significantly worse with 80% of Syrian refugees unemployed in 2021, up from 50% and 65% in 2019 and 2020.Working in Jordan since 2013, ACF has focused its response on WASH, Food Security, and Livelihoods, and MHPSS programming for refugees and vulnerable Jordanians, both in camps and host communities. ACFs 2020-25 country strategy aims to strengthen the resilience of vulnerable people to socio-economic and environmental challenges in Jordan with an emphasis on rural and peri-urban women and youth.ÿAs of 2023, Action Against Hunger has operations across Amman, Irbid, Mafraq, Zarqa, and Madaba with over 70 staff.ACFÿis looking for its program in Jordan forÿÿHuman Resources AssistantWorkplace:ÿÿJordan ? Amman with field visits and support for other ACF offices will be requiredOverview:ÿThe HR Assistant is responsible for supporting the HR Department in Coordination Office in day-to-day HR & administrative functions of the Action Against Hunger.Responsibilities:Objectiveÿ1: Follow up on the administration of human resources in Amman office.

• Update HR database and prepare all documents needed for the payroll (leaves, salary advances ?).
• Follow up on actions needed as per contract management process and ensure proper alert on end of contract dates to managers.
• Ensure all performance appraisals and plan of action are carried out on time.
• Support in Medical insurance management.
• Support in On-boarding & Off-boarding process.
• Manage the monthly closure for ?GTA? timesheet system.
• Consolidate and report HR requests from staff to supervisor.
• Support in training process when needed (organize training and workshops, travel arrangements, attendance, etc, ?)
• Support in recruitment process when needed.
• General office and guest house management (supplies, cleaning, ...)

Objectiveÿ2: Filing, Archiving, and E-archiving:

• Create and control electronic archive for the field by scanning all HR documents and storing them in designated places on ACF network.
• Maintain an efficient filing system to make updating and retrieving HR documents easier. (Easy access filing system).
• Follow up and update the e-filing system for HR personnel files, staff development records.
• Follow policies and confidentiality dictations to safeguard data and information.
• Conduct routine verification to ensure integrity of electronic archiving system, in collaboration with HR Senior Officer in Amman.
• Prepare files for auditing purposes, and track materials removed from personnel files in order to ensure that borrowed files/document returned.

Objective 3: General Responsibilities:

• Maintain the confidentiality of all sensitive HR information at all times.
• Commit and comply with the organization gender, age and diversity principles & policies (working with people, communication).
• Support HR department functions in case of staff absence and gap filling.
• Support on the implementation and the promotion of gender, age and diversity principles through daily activities and or through the management of their teams (Managing performance & development
• Ensure compliance with the mission & HR rules and regulations and policies.

Keyskills :