Logistics Assistant (Port Operations) - SSA5 - Jobs in Cairo, Egypt

Job Description

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:The escalation of the conflict which occurred on 07 October in Gaza, resulted in the disruption of electricity, food, water, and fuel supplies, as well as restricted access to and movement within Gaza. This has caused a significant worsening of the humanitarian crisis and a large-scale displacement of the population within Gaza. Due to the magnitude of the humanitarian crisis, the significant impact on the Supply Chain and the access challenges to and inside Gaza, humanitarian organizations face significant logistics challenges for the delivery of relief supplies and life-saving cargo. WFP has established Supply Chain corridors and delivery mechanisms to deliver food assistance into Gaza, including Egypt corridor. WFP is establishing required staffing structure to best support the operational needs and to deliver assistance into Gaza through all possible means.To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities and to further support contracting modalities for Egypt.KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

• Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
• Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.
• Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
• Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
• Coordinate and/or receive/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
• Review, verify and sign off warehouse and transport documents, and ensure accurate maintenance of confidential files and warehouse transaction records to enable immediate reporting on commodity movements in line with the corporate requirements.
• Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
• Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
• Support regular physical stock inventory exercise, to ensure compliance with IPSAS and standard business requirements.
• Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures.
• Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.
• Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
• Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.
• Oversee the daily de-stuffing operation at the port and report to immediate supervisor of any issues.
• Follow-up with all the concerned authorities and service providers on completing the necessary arrangements prior to the shipment arrival to the port, including checking and verifying the shipping documents, following up with the clearing agents and transporters on shipment status upon arrival.
• Follow-up with WFP superintendent, clearing agent(s), forwarder(s), transporters, and other logistics service providers on timely arrangements for food clearance and dispatches.
• Manage and organize the archiving of all shipping documents, Waybills and related document the operations.
• Perform other duties, as required by the supervisor.

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