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Personnel Administrator - Jobs in Doha, Qatar

3.00 to 5.00 Years   Doha, Qatar   29 Nov, 2023
The Global Edge Consultants
Job LocationDoha, Qatar
EducationNot Mentioned
SalaryNot Mentioned
IndustryMaritime Transportation
Functional AreaNot Mentioned

Job Description

Global Edge is an international staffing firm connecting projects worldwide with the industrys most talented project professionals. We work with high level technical and commercial personnel across multiple industries including Oil and Gas, Energy, Renewables, Infrastructure, Automotive and Motorsports, IT, Marine, Mining, and more. With offices strategically located worldwide, Global Edge is known for the highest level of delivery for our clients and contractors.Role: ContractDuration: 11 monthsLocation: Doha, QatarDescription:Manage administrative duties within the human resources department, ensuring seamless onboarding and compliance with policies during offboarding. Provide diverse services to employees, fostering positive employee relations. Maintain an effective HR archiving system, recommend system improvements, and address recurring issues with HR/system processes. Ensure timely archiving of employee records and information in accordance with standards. Support employees in Oracle Fusion processes and facilitate communication regarding personnel documents, files, records, and information.Responsibilities:

  • Ensure accurate maintenance of employee data records for efficient retrieval.
  • Assist in the exit clearance process, delivering payment-related and confidential documents to Finance as instructed.
  • Monitor and update the companys retirement plan, issuing retirement letters with the required notice period.
  • Evaluate personnel records for preservation and retention.
  • Maintain HR-related materials in the HR database systems or archives.
  • Provide reference services for employees requiring archival materials.
  • Establish strong relationships with external archiving companies, acquiring their services.
  • Support training sessions on archival procedures to enhance retrieval processes.
  • Guide employees and department coordinators on policies, procedures, and HR systems.
  • Assist in the enhancement and automation of the Personnel Module in Oracle Fusion.
  • Review personal contributions through ESS, update Assignment forms in Fusion for various eligibilities, policy compliance, and accuracy.
  • Test new system initiatives (Personnel Module in Oracle Fusion) and complete UATs for viability.
  • Address system workflow errors, troubleshoot problems, escalate to the IT Department, and coordinate rectification.
  • Lead the Department Coordinators team in Oracle Fusion tasks and address process-related issues.
  • Analyze and provide various reports to management.
  • Fulfil internal auditors requirements during the audit process, providing documents and information upon request.
  • Perform assigned job-related duties.
Requirements:
  • Diploma Degree in Secretarial or Office Management or equivalent
  • 3 - 5 years in an HR / Administrative positions
  • Good knowledge of office and web applications
  • Arabic and English (ability to write, read and speak)
The Global Edge Consultants, LLC is an Equal Opportunity Employer. The Global Ede Consultants, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Keyskills :
Web Applications Oracle Fusion Administrative Archiving Office Management Hr

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