Administrative Assistant - Jobs in Dubai, United Arab Emirates

Job Description

ú FEMALE (Philippines Passport Holder only)ú University Graduateú 1-4 yrs UAE Experience (Jafza experience is an advantage)ú Well verse in English1. Reporting directly to Managing Director such as managing calls, appointments, calendars, diary & serve as the primary point of contact2. Prepares and monitor all incoming and outgoing correspondences (memos, emails, fax, letters & etc)3. Perform a variety of administrative or executive support tasks that are highly confidential and sensitive & manage records, monitor deadlines and follow-up responses with internal and external4. Handles company insurance (Workmens Compensation, Public Liability, Fire & Burglary, Marine Cargo, Group Medical Insurance & etc)5. Coordinate with Embassies / Consulates, Travel Agencies, Hotels, Rent-a-car companies & organizing and preparing complex travel itineraries (visa applications, ticket and hotel reservation and etc.)6. Relay directives, instructions and assignment to staff as directed by MD.7. Handles ISO 9001:20158. Coordinate with JAFZA regarding administrative9. Responsible to conduct Human Resources Management and other employee matter such as recruiting staff - includes developing job descriptions, preparing job advertisements, checking application forms, shortlisting, interviewing, selecting candidates & training.10. Processing Employee Services Application (Employment/Residence Visa, CEC, Health Card, EIDA, Employment Contract, End of Service & etc) using JAFZA Portal.11. Provides Salary Certificates, Salary Transfer Letter, Employment Certificate, No Objection Letter, & etc. as per employee requests.12. Arrange Employees Medical, Emirates ID Biometric Tests, Trainings (Basic First Aid Training,13. Fire Fighting Training, Safety Training, & etc.14. Monitoring of Staffs attendance sheet, benefits, leave monitoring, annual flight ticket entitlement and medical reimbursement and claims.15. Arrange office equipments maintenance and general service; maintains office supplies by checking stocks; placing and expediting orders; evaluating new products.16. Responsible for Trade License Renewal, Digital Certificate Renewal, Civil Defense Subscription, Contracts Renewal & etc.17. Represent the company at different offices like Airport Embassies, Police Station Ministries/Municipalities and other government Departments.18. Processing company vehicle registration / renewal at RTA Portal.19. Prepares Sales & Custom Documents (Proforma Invoice, Sales Invoice, Purchase Orders, Service Order, Offers/Quotation, Internal Transfer Documents & etc).20. Prepares Material Submittals.21. Tracking of shipment.22. Processing application for Certificate of Origin at Dubai Chamber Portal.23. Processing custom declaration using E-Mirsal II system (Import, Internal Transfer Documents & Free Zone Transit Out for Duty Exempted).24. Custom Stock Inventory Bill of Entry/Exit (In & Out) reconciliation.25. Processing visitors & material gate pass.26. Assist accounts department in preparing landed cost.27. Monitoring of petty cash / cash disbursement and preparing monthly report.28. Prepare VAT refund report.Job Types: Full-time, PermanentExpected Start Date: Immediate. 15/04/2024Job Type: Full-timeExperience:

• administrative assistant: 1 year (Preferred)

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