Respond to all incoming telephone calls, ensuring that these are answered promptly and are directed to the right person in the company.
Receive all visitors to the company, ensuring that their requirements are promptly dealt with and that they are given favorable impression of the company.
Handle collection and delivery of incoming and outgoing mail/courier to ensure that it is promptly delivered to the correct addresses, internally and externally.
Maintain an up-to-date list of internal telephone numbers to ensure that incoming calls are directed to the right extensions.
Attend internal staff telephone connection related complaints and coordinate with technician for repair.
Ensures reception area is well maintained at all times.
Manage meeting requests & meeting rooms.
Generates monthly Etisalat bills, oversees usage by employees and ensures usage data is sent to the Payroll team as per timelines for necessary recoveries.
Coordinates with printers and suppliers for processing of employee requests like new business cards, stationery, Communication material like posters, handouts, translations, pantry consumables, etc. This involves obtaining quotations and compiling the same for review by Supervisor.
Responsible for annual subscription renewal, preparing petty cash and vehicle management such; Eppco monthly bill, Salik payment, maintenance request, Mulkiya renewal, and Vip tag registration.
Handles documentation activities like preparing Goods Received Notes, LPOs, etc on the non-trading purchase module (Oracle). Coordinates with finance for payment related queries, status of LPOs raised and any other finance related issue within scope of work.
Supervise the cleaners and office boy
Support HR & Admin Department and perform other related duties as assigned from time to time.ÿÿ
