Greet and meet visitors with courtesy, directing them to the relevant person / department.
Assist the companys staff with activities like scheduling appointments, ordering supplies, typing, faxing, and other admin tasks.
Attend to incoming telephonic conversations and take appropriate decisions without any delay.
Update calendars and schedule meetings.
Maintain effective communication with clients and visitors by supplying clear and concise details about the organization.
Handle responsibilities like printing, scanning, collating, etc., to facilitate team members with daily activities.
? Answer, screen, and forward incoming phone calls? Ensure the reception area is tidy and presentable, with all necessary stationery and˙material.? Provide basic and accurate information in person and via phone/email.? Receive, sort, and distribute daily mail/deliveries.? Maintain office security by following safety procedures and controlling access via˙the reception desk (monitor logbook).? Order office supplies and keep an inventory of stock.? Keep updated records of office expenses and costs.? Filing, photocopying, transcribing, and scanning.? Making Petty Cash in Excel and Neat Report? Monitoring all the employee?s documents.
? Update all the Employee detail
Handle confidential documents and information.? Receiving commercial invoices, and shipping documents and fully responsible for˙shipment details.? Records purchases, maintains the database, performs a physical inventory count,˙and reconciles actual stock count to computer-generated reports.? Preparing sales orders, packing lists, and delivery advice in SAP and excel.? Processing EJARI?s for new tenant and renewal.? Monitoring all the tenant documents? Motor insurance coordinator.? Preparing payment vouchers and Invoices.? Making gate passes.
