Admin & Finance Associate - Jobs in Lahore, Pakistan

Job Description

BackgroundDiversity, Equity and Inclusion are core principles at UNDP:ÿ we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ?leave no one behind? approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.ÿThe Agenda 2030, based on a set of 17 Sustainable Development Goals (SDGs), is underpinned by a strong commitment to leave no one behind and to reach the furthest behind first. It recognizes the multi-dimensional nature of poverty and inequality and provides a framework that comprehensively addresses all dimensions of well-being. Pakistan was one of the first countries in the world to endorse the Sustainable Development Goals (SDGs) at the Sustainable Development Summit held on 25 September 2015. In 2016, Pakistan Parliament unanimously approved the SDGs as the national development agenda. Since then, Pakistan has demonstrated an impressive policy, institutional, and financial commitment to achieving SDGs, embracing the 2030 Agenda for Sustainable Development, and leaving no one behind by adopting the UNDP-supported Goals frameworks as part of its national development planning. Since adopting the Sustainable Development Goals as the National Development Agenda, the Punjab Government took the lead in establishing the SDGs Support Unit at the Planning & Development Board in collaboration with the United Nations Development Programme.ÿAs a second-generation intervention of the long-standing National Initiative for SDGs (2016-2023), the Punjab SDGs Plus Project, as a joint initiative of UNDP Pakistan and the Government of Punjab, is launched to strengthen a policy integration approach, evidence-based decision-making, resilient institutional capacities, diversified partnerships, mobilization of innovative financing, and integrating climate resilience, innovation, social protection and inclusion to provide a comprehensive ?SDG Push? in priority policy areas to help Punjab embark on a stable, sustainable, and accelerated trajectory of achieving the SDGs. The project is anchored by an integrated framework comprising three key areas based on the provincial priorities, including:Objective 1: Internalizing SDGs: Improved governance for SDGs aligned equitable and inclusive development planning, budgeting, expenditure tracking, monitoring, and reporting, with a special focus on underdeveloped/marginalized districts to achieve regional equalization.Objective 2: Financing for Development and Climate Resilience: Public and private financing for development, identifying and channeling resources to reduce the development financing gap, focusing on SDG investments and climate financing.Objective 3: Inclusive Development, Social Protection, and Innovation: Gender equality, inclusion, innovation, and digital transformation mainstreamed in SDGs to achieve Leave No One Behind.Under the supervision of the Project Manager, Punjab SDGs Plus Project, the Admin and Finance Officer?s prime responsibility is to ensure the following deliverables:Duties and Responsibilities1.ÿÿÿ Financial Management, Planning, and Budgeting?ÿÿÿSupport in the overall financial and administrative management of the Project.ÿ?ÿÿÿMaintain a complete set of books of account according to the accounting principle and update it daily. Ensure the accuracy of supporting documents.ÿ?ÿÿÿFollow up on the activities and monitor advance balances of resources disbursed, verify availability of funds for project activities, and recommend changes in budget line if needed.ÿ?ÿÿÿPrepare vouchers, and process payments for all financial transactions.ÿ?ÿÿÿProvide support to prepare annual and quarterly work plans and budgets in consultation with the Project Manager.?ÿÿÿVerify Combine Delivery Report (CDR) for Certification.ÿ?ÿÿÿSupport in preparing for annual audit exercise, prepare audit follow-up action plans, and ensure that the action plan is implemented.ÿ?ÿÿÿPrepare monthly shadow budget for tracking the delivery of the Project.2.ÿÿÿEnsure High-Quality Support in Operations, Contract Management, and Audit?ÿÿÿMaintain the contracts with implementing partners, including governmental, non-governmental, and community-based organizations, as well as with service providers for the Project (individuals and companies).ÿ?ÿÿÿEnsure compliance of all provisions of guidelines regarding personnel management, procurement, sub-contract, and financial management.ÿ?ÿÿÿPrepare annual human resources and procurement plans and implement them.?ÿÿÿDraw up specifications for the equipment required for procurement in close work with the Project team as per guidelines; maintain and update an inventory and ensure proper operation, and maintenance.ÿ?ÿÿÿKeep records on non-expendable equipment, conduct physical verification at least once a year, and prepare annual physical verification reports.?ÿÿÿCarry out any other related responsibility assigned by the Project Manager and support other activities as required by the Project management.?ÿÿÿSupervise support staff of the project.The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.ÿCompetenciesCore:Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements. ÿLearn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.ÿAdapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.Act with Determination:ÿLEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.ÿEngage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.ÿEnable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.ÿCross-Functional & Technical competencies:Financeÿ(Management and cost accounting):ÿ ÿ ÿ ÿ ÿAbility to produce periodic qualitative and quantitative performance reports to facilitate effective decision-making and performance monitoring. Ability to use a range of costing techniques and analyze cost-related data to provide quantitative information to the users of reports.ÿFinanceÿ(Financial planning and budgeting):Ability to create and manage processes to achieve UNDPs long and short-term financial goals, including through planning, budgeting, forecasting, analyzing, and reporting.Procurementÿ(Contract management):ÿKnowledge of contract management concepts, principles, and methods, and ability to apply this to strategic and/or practical situations.ÿProcurementÿ(Financial analysis):Knowledge of evaluating businesses, projects, budgets, and other finance-related transactions to determine their performance and suitability.Procurement (Sourcing):ÿAbility to find, evaluate, and engage suppliers of goods and servicesÿBusiness Managementÿ(Operations Management):Ability to efficiently plan, organize, and oversee the organizations business processes to convert its assets into the best results in the most efficient manner.ÿKnowledge of relevant concepts and mechanisms.Required Skills and ExperienceEducation:Secondary Education with specialized certification in accounting and/or Finance. University degree in Finance or Accounting desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage. ÿ(The degree must state that the major is in accounting or finance. Degrees in Business Administration or Public Administration are not considered equivalent.)?Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) is required.Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required.Candidate with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.ÿExperience:Minimum of 6 years (with secondary education) or 3 years (with bachelor?s degree) of demonstrated related experience in UN or similar development projects or international organizations.Skills:

• Experience in the use of computers, office software packages (MS Word, Excel, etc.), and web-based management systems, and advanced knowledge of spreadsheet and database packages.ÿ
• Excellent financial accounting, including auditing and reporting skills, as well as exposure to administration of projects.
• Demonstrated experience in financial planning, budgeting, managing procurement contracts, and inventory. ÿ
• Experience of working with UN System or international organizations.ÿ
• Organizational knowledge and experience including strategic planning, decision-making, self-management, emotional intelligence, conflict management, and negotiating skills are an asset.
• Experience of working with donors/ international development partners and government operational processes and procedures, is desirable.ÿ

DisclaimerImportant information for US Permanent Residents (Green Card holders)ÿUnder US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.ÿUNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.Applicant information about UNDP rostersNote: UNDP reserves the right to select one or more candidates from this vacancy announcement.ÿ We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.Non-discriminationUNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.ÿÿUNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.ÿScam warningThe United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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