Preparation and execution of all service/supplier agreements to include but not limited to: ˙toilets, ice, hourly labor barricades, tents, forklifts, gators/utility carts, tents, catering, volunteer food, athlete food, special rental equipment (swim stairs for example), etc.
Complete and submit any and all permits including but not limited to courses, venues, facilities, banquets, hotel, roads, state/city/local permits
Complete and submit USAT Sanctioning agreement at least 60 days out from race day
Submit course and venue layouts to Operations Manager for approval
Coordinate and attend all local event planning meetings with City Services/Officials/Venue and Facility Owners and management
Development of Bike and Run Intersection Plan
Assist with the development of a traffic control and cone plan for the bike and run course
Volunteer Management ? work with Volunteer Director on a regular basis to ensure volunteers recruitment is being completed and is on schedule, as well as assist with recruitment as needed
Coordinate and attend volunteer captain?s meeting prior to the race, in order to educate captains on race/venue/course changes and in order to distribute and go through captain?s manuals
Manual Production ? writing, editing and implementation of Captain?s manuals and critical plans (ice plan, swim safety plan, medical plan, EMS plan, Intersection plans) in accordance with WTC policies and procedures
Responsible for producing a staff manual for race week
