| Job Location | Qatar |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Construction & Building |
| Functional Area | Not Mentioned |
.Job SummaryTo plan, develop, coordinate, and direct the activities related to several functional areas of administrative services.˙Job Responsibilities 1Supervises day-to-day operations of the Department and staff members and supports with daily clerical tasks.˙Answers phone calls, provides information to callers, or redirects phone calls.˙Handles queries from the team.˙Develops, reviews, and improves administrative systems, policies, and procedures.˙˙Ensures the office is stocked with necessary supplies and all equipment is working and properly maintained.˙˙Orders office stationery and supplies.˙Plans, schedules, and promotes office events, including meetings, conferences, interviews, orientations, and training sessions.˙˙Collects, organizes, and stores information using computers and filing systems.˙˙Oversees special projects and tracks progress towards the department goals.Builds new and expanding existing skills by engaging in educational opportunities.˙˙Provides administrative support to the Executive Staff, business leaders and other senior members.˙˙Assists with the preparation of meetings and teleconferences as well as facilitates the recording, transcription and distribution of minutes and action items.˙Job Responsibilities 2Ensures timely and accurate content review and dissemination for leadership, including weekly leadership reports, monthly leadership updates and other business requirements.˙˙Coordinates the Leadership Orientation process.˙Supports the Executive Team and Leadership with preparation for annual leadership meetings (including but not limited to, supporter meetings, the membership business meeting, strategic planning meetings, etc.)˙˙Prepares and edits correspondence, communications, presentations, and other documents.˙˙Provides oversight on new staff orientation, including trainings and resource materials.˙˙With the leaders, manages the invoicing and payment processing for the general Department activities and provides staff guidance for income/expense coding processes.˙˙Supports in the audit process including collection of materials and working with appropriate leadership committees for review.˙˙Assists with calendaring and travel arrangements.˙˙Ensures the accuracy and appropriate maintenance of the policy manual, procedure manual and self-audit in accordance with leadership approvals and changing needs.
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