Assistant Property Manager (KSA National) - Jobs in Saudi Arabia, Riyadh

Job Description

Contract type 1PermanentFull time / part time 1Full timeDepartment 1Property ManagementLocation 1Riyadh, Saudi ArabiaRole / Team Overview 1 The Role The Assistant Property Manager plays a crucial role in supporting the Property Management team, ensuring efficient day-to-day management of high-value portfolios across Saudi Arabia. The position, located in Riyadh, involves frequent travel to key cities within the kingdom. This opportunity offers significant sector exposure and a well-defined career progression path. Key Responsibilities

• Building positive relationships with prospective and current tenants.
• Assisting property viewings to prospective tenants and providing swift replies to enquiries.
• Preparing Heads of Terms and executing detailed and legally compliant lease agreements.
• Provide routine departmental feedback and improvement suggestions.
• Work effectively within the team nurturing professionalism and trust.
• Communicating clearly and efficiently with a wide variety of stakeholders.
• Support wider departments as and when required.
• Overseeing financial procedures including verifying rent income and executing default protocols.
• Managing and maintaining up to date project tracker sheets for all tenancies.
• Undertake site inspections and travel throughout the kingdom as required.
• Draft tenancy notifications, letters, send monthly renewal letters, collection of rental cheques/invoices, etc, maintaining accuracy and timely issuance.
• Follow up on lease renewals and pending payment collection (lease)
• Register new leases in computer aided Property management program/system.
• Create and update tenants master sheet including representative names and contact details.
• Circulate management reports and dealing with any necessary amendments and preparation ready for printing and binding or email distribution.
• Assist in the preparation of reports as and when needed. These might include one off projects or reports requested internally or externally.
• Assist with the preparation of client reports monthly, including collating key data such as critical lease events and obtaining inputs from 3rd parties.
• Assist in the preparation and issue of agendas and minutes for team meetings as well information / presentations needed for these meetings.
• Utilise all new systems that are being developed that assist the department / team in delivering a first-class property management service.
• Deal with email communication swiftly and phone enquiries, taking messages where necessary.
• To provide routine timely and appropriate tenancy reports to the Senior Property Manager.
• Assist in undertaking team / departmental compliance and due diligence tasks.
• General typing of letters, memos, mail merges, emails, reports etc.
• Create and maintain spreadsheets in Excel that manage turnover top up calculations in a timely manner.
• Act as a tenant liaison as and when required.
• Work with the Finance team to ensure that the respective accounts systems are up to date, hold the correct tenant information, all relevant invoices / credits have been raised.
• Assist the Property Management team and the Finance team to chase all tenant debt.
• Work with the Finance team to assist in the preparation of monthly, quarterly and year end accounts.
• Work with the Finance team to manage the recharging of utilities and other property related charges (outside of service charge and insurance) to appropriate occupiers including providing back up information where needed.
• Assist in checking leases, tenancies schedules, apportionment, cover, insurance premiums and certificates.
• Gain experience of all the accounting functions, including company accounts, to obtain an oversight in this department.
• Liaising with solicitors on any legal action
• Liaise with client-side accounts coordinator for routine reconciliation of account.
• Assist in compiling accurate Excel spreadsheets including occupancy data, rents, void costs, insurance, etc.
• Assist with arrears analysis as required by individual Property Managers.
• Produce mid-year variance reports for the Property Manager as required.
• Assist with the production, formatting and proof-reading of reports to ensure all to brand standard.
• Deal with enquiries from tenants, clients, solicitors, local authorities, etc.
• Accurately produce and maintain manual and electronic files for each property in accordance with procedures.
• Assist with the on-boarding / off-boarding of properties.
• Save and manage legal documents to the appropriate database systems.
• Maintain diaries and calendars of senior team members.
• Assist in organising client or team events.

Skills, Knowledge And Experience

• Previous property management experience is highly advantageous.
• High level of organisation skills is necessary.
• Good spoken and written English and Arabic
• Degree educated preferable (real estate/business admin)
• Arabic language necessary
• Excellent organizational and co-ordination skills
• Good verbal and written communication skills
• Excellent time management and punctuality is a must.
• Ability to multitask and to work accurately and effectively under pressure.
• Good general administrative skills - essential
• Must be competent in Microsoft Excel, Word & Outlook
• Continuous improvement: delivers efficiency in addition to effectiveness.
• Self-starter, who relishes challenges and strives for the best.
• Strong team player builds relationships and consults with others, quickly establishes trust and credibility.
• Confident with a positive outlook
• Ethical with strong integrity

Skills, Knowledge And Experience

• Previous property management experience is highly advantageous.
• High level of organisation skills is necessary.
• Good spoken and written English and Arabic
• Degree educated preferable (real estate/business admin)
• Arabic language necessary
• Excellent organizational and co-ordination skills
• Good verbal and written communication skills
• Excellent time management and punctuality is a must.
• Ability to multitask and to work accurately and effectively under pressure.
• Good general administrative skills - essential
• Must be competent in Microsoft Excel, Word & Outlook
• Continuous improvement: delivers efficiency in addition to effectiveness.
• Self-starter, who relishes challenges and strives for the best.
• Strong team player builds relationships and consults with others, quickly establishes trust and credibility.
• Confident with a positive outlook
• Ethical with strong integrity

Keyskills :
microsoft outlook Microsoft Excel Arabic english Microsoft Word Property Management

About Company

Talent Arabia