Senior Specialist- EPCM Procurement III - Jobs in Saudi Arabia

Job Description

1. JOB DETAILS:Position Title: Lead Specialist: Contract ManagementBroad Band: E1: M7: Experienced ProfessionalReports to Manager: Contract ManagementDepartment & Function: Ma?aden Shared Services ? ICTJob Code: Date Prepared/Revised: 04/01/2019 00:00:00Talent Pipeline Layer: Manage Self: Technical/Professional2. OVERALL JOB PURPOSE:The role holder is responsible for defining the service level agreements for the services provided by the outsourcing party, validating the outsourcing performance management reports, processing penalties and incentives, incorporating adjustments to the SLAs, and processing contract change, contract renewal and termination requests in line with established policies and standard operating procedures. The responsibility includes supporting the Manager: Contract Management to help ensure that the contracts deliver to the defined KPIs and continually improve contract performance3. QUALIFICATIONS, EXPERIENCE & SKILLS:Qualification: 1. Bachelor level degree in ICT or Business Management from an internationally recognized institution2. ITIL certification or similarExperience: 1. 6 - 8 years of experience in Contract Management or other relevant ICT functional areas2. Experience with large ERP systems such as OracleSkills:1. Strong personal computer and business solutions software skills (e.g. MS Office, MS Excel, MS Word)2. Strong interpersonal and communication skills for interacting with other Specialists, SVE partners, system integrators, Ma?aden employees and upper management3. Good planning and organizational skills to balance and prioritize work4. Good writing skills when dealing with colleagues within the ICT function, Ma?aden Employees, SVE partners and system integrators4. KEY ACCOUNTABILITIES:Focus AreaOperational / FunctionalLegal: 1. Identify client expectations on the service levels for each service option included in the Service Catalogue, define KPIs and the associated KPI targets and share with Manager: Contract Management for review2. Update the service level requirements based on the review and feedback from the Manager: Contract Management and design penalties and incentives to prepare the SLA document and get it reviewed and approved by the Manager: Contract Management3. Support the Manager: Contract Management in validating the outsourcing performance management report against the defined SLA to identify variance and communicate those results to the ICT Senior Management, prior to the Service Review Meetings4. Adjust the SLA as per the agreement between Outsourcing Party and ICT Senior Management in the Service Review Meetings in coordination with the Manager: Contract Management5. Support the Manager: Contract Management in getting the required approvals on the adjusted SLAs from the ICT Senior Management as well as the Outsourcing party and notify the relevant stakeholders of the approved adjustments6. Receive and review the request for contract change and assess/recommend the proposed contract changes, as well as changes to the service portfolio, with the approval of the Manager: Contract Management7. Coordinate with the Procurement team to develop contract amendments in consultation with the Manager: Contract Management and support the Manager: Contract Management in renegotiating the contract with the Outsourcing Party8. Identify the contracts reaching expiry and coordinate with the Manager: Contract Management to support the ICT Senior Management in determining if ICT is planning to continue working with the existing outsourcing party9. Prepare the document for notice of termination and share with the Manager: Contract Management to help terminate the contract10. Support the Manager: Contract Management to help renew the contract11. Contribute to the preparation of Contract Management related reports for the management, auditors, etc. as per the directions of the Director: Service Management or Manager: Contract Management12. Perform any additional responsibilities passed on by the Director: Service Management or Manager: Contract Management as requiredLeadership1. Contribute to a working environment and culture which engages all Contract Management staff2. Report to the Manager: Contract Management on a periodic basis key operational KPIs3. Submit to the Manager: Contract Management and above on a regular and ad hoc basis, inputs for business planning and operational improvements4. Adopt world class trends and best practices in Contract Management with the goal of ultimately driving cost reduction and quality enhancement5. Contribute to innovation within the Contract Management function, thereby continually enhancing quality and reducing cost by streamlining processes, procedures and automationRelationships1. Report to the Manager: Contract Management2. Maintain healthy working environment within the team of Specialists3. Coordinate / collaborate with the other Specialists to resolve operational issues and deliver efficient services4. Manage internal relationships regarding operational issues5. Regularly oversee subordinate team staff, if any, for quality and efficiency6. Manage external relationships (SVE partners and system integrators) regarding operational issues5. COMPETENCIES:Technical/Functional1. Diagnostics and Problem Solving2. Emerging IT Technology3. Contract / Vendor ManagementLeadership1. Leadership2. Teamwork3. Integrity4. Care5. Ownership6. Accountability7. Communication8. Time Management, Planning and OrganizationSafety

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