Specialist, Employee Relation I - Jobs in Saudi Arabia

Job Description

1. JOB DETAILS:Position Title: Specialist: PayrollBroad Band: M09: ProfessionalTalent Pipeline Layer: Managing Self Technical/Professional2. OVERALL JOB PURPOSE:The role holder is responsible for accurate and timely processing of compensation and benefits payments and deductions for employees and processing of GOSI payments for the assigned employees in line with established policies and standard operating procedures. The responsibility also includes maintaining accurate records and control reports and reviewing applicable payroll reports and Payroll register to ensure accuracy. Execute the day-to-day payroll processing operations and related financial and legislative activities, encompassing payroll planning through to processing and distribution, in accordance with Maaden policies, procedures and applicable legislation3. QUALIFICATIONS, EXPERIENCE & SKILLS:Qualification: 1. Relevant Bachelors DegreeExperience: 1. 4 Years relevant experienceSkills:* Sound working knowledge and understanding of Ma?aden codes, regulation, rules, procedures* Effective analytical and problem solving skills* Good writing and reporting skills* Following rules, regulations, procedures and instructions* Effective self time management, planning and organising skills* Coping with pressures and setbacks* Sound knowledge of business principles* Critical thinking* Advanced ability to gather information and accumulate data* Advanced knowledge of HR principles* Results driven* Proficient attention to detail* Curios and innovative* Ability to adapt and respond to change* Competent in using applicable software and/or systems4. KEY ACCOUNTABILITIES:Focus AreaGet results through individual contribution, effort and self managementOperational / Functional1. Consistently delivers on all service level agreements2. Quality results through cost effective service and on time support3. Cost awareness and control4. Technical expertise and advice5. Technical/operating systems and models6. HSE targets1. Review the system generated payroll registers and make adjustments, if needed, before sharing with Payroll Administration Head for final approval2. Resolve issues related to payroll payments, if any, and escalate any unresolved issues to Payroll Administration Head3. Ensure that employees are notified of the rejected payroll payments requests along with the appropriate reason for request rejection4. Review the system generated end of service calculations for departing employees according to the Saudi employment laws and Ma?aden policies & Procedures before sharing with the Payroll Administration Head for final approval5. Assist in implementing and maintaining systems, policies and procedures related to Payroll to ensure adherence to company guidelines in addition to all policies and procedures that the Specialist?s superiors may see fit and applicable for the Payroll operations6. Contribute to preparation of Payroll related reports for the management, auditors, etc. as per the directions of the Payroll Administration Head7. Perform any additional responsibilities passed on by Payroll Administration Head as requiredLeadership1. Understand, support and live the Maaden vision, values and goals2. Takes accountability for personal improvement, personal development, skills development and effectiveness3. Supports and articulate personal goals that are aligned to the business direction, that lead to personal development and effectiveness; Continuously strives to improve personal mastery, professional growth and business skills (ensuring technical/professional development in specialist area)4. Establish professional standards for work, project plans and organization to ensure service provision and effective individual contribution5. Share expertise freely and often during the application/review of policies, practices, standards, procedures and methods6. Conduct analysis to formulate recommendations and design solutions and implement them effectively, problem solving and decisions quality - Analysed, formulated recommendations, designed solutions and implemented them effectively7. Progress monitoring, reporting and corrective action8. Statutory compliance and professional practices* High performance role model acting as coach and mentor within team to more junior staff* Ensuring continuous personal and professional growth and development* Improve group work processes* Facilitate transformation and change processes* Facilitating continuous improvement* Communicate best practices, technical reports and positions statements with team and the appropriate stakeholders1. Contribute to a working environment and culture which engages all Payroll staff2. Report to Payroll Administration Head on a periodic basis key operational KPIs3. Submit to Payroll Administration Head and above on a regular and ad hoc basis, inputs for business planning and operational improvements4. Adopt world class trends and best practices in Payroll with the goal of ultimately driving cost reduction and quality enhancement5. Contribute to innovation within the Payroll Administration function, thereby continually enhancing quality and reducing cost by streamlining processes, procedures and automation6. Define performance goals at the start of the year in coordination with Payroll Administration Head7. Monitor work quality and escalate any operational issues in a timely manner8. Keep abreast of professional developments, new techniques and current issues through continued education and professional growthRelationships1. Build constructive working relationships with manager, peers, clients and other service providers (all stakeholders) to ensure effective stakeholder relationships2. Supports peers/team members to achieve team objectives through knowledge sharing, networking and collaboration with colleagues and other teams3. Maintain Manager and peer relationships marked by professional communication, behaviour and actions that results in high levels of credibility, trust and respect throughout the business unit or function4. Consistently meet customer and business requirements through technical/professional communication5. Puts forward new ideas, thinking and approaches adopted and supported by the business* Develop effective manager and peer working relationships* Develop healthy and constructive communication with team and colleagues* Build customer relationships in order to understand their needs Internal: 1. Report to HR Operations Excellence Head2. Maintain healthy working environment within the overall Payroll Administration team3. Coordinate / collaborate with Specialists to resolve escalated operational issues and deliver efficient services4. Manage internal customer relationships regarding strategic issues5. HR COE (Compensation & Benefits)6. Internal Audit5. COMPETENCIES:Technical/FunctionalPayroll administration [Maaden specific payroll system]Knowledge of business/functional processesKnowledge and understanding of statutory and regulatory requirementsKnowledge of internal control procedures and authority matrix (own area)HR systems reportingKnowledge and proficiency with managing HRISPersonal computer and business solutions software skills (e.g. MS Office, MS Excel, MS Word)Leading and facilitating changeAnalytics and creating value - Understanding analytics and its use in creating insight and measuring valuePeople analytics - Using analytics to inform organisation decision-makingProject managementLeadership? Developing self? Embrace digitalisation within the function? Networking and collaboration Safety? Safety advocate - anywhere and everywhere? Advanced awareness and understanding of HSE rules and procedures? Concern for own wellbeing and that of others? Ability to pro-actively identifying safety hazards and act accordingly

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