Corporate Operations (Dubai) - Executive & Corporate Office - Jobs in United Arab Emirates, Dubai

Job Description

Position DetailsExecutive & Corporate OfficeDiscipline: Dubai OperationsUniversity of Birmingham, Dubai campusSalary: Competitive Band 500Closing date: 19th November 2023Services team will be seeking to continue to recruit and develop colleagues who display: a high level of intellectual aptitude; strong agility and a portfolio of skills that can adapt to meet changing circumstances; an innovative and creative mindset; and both an enterprising and entrepreneurial nature to support our growth and pursuit of excellence. Department OverviewThe Executive and Corporate Office represent the Senior leadership of the University of Birmingham Dubai and support the delivery of central corporate services which include Campus Operations, Client Relations, Finance, Human Resources, and in collaboration with Student Services, administering outstanding student-centred customer service. All members of the office work to execute the mission set out by the University s Executive Board and Council and are required to work closely with colleagues from the Edgbaston campus to ensure that governance, policy and processes are effective and meet the needs of the wider university.Role SummaryGeneral Role and Responsibilities: Promotes equality and values diversity acting as a role model and fostering an inclusive working culture. Actively manages equality, diversity and inclusion through monitoring and evaluation and actively challenging unacceptable behaviour. Undertake continuous personal and professional development.Main DutiesExecutive Assistance and Operations Reporting to the Executive Operations Manager, you will have excellent administrative and organizational skills, work diligently when handling large volumes of data and an ability to prioritize important tasks. You will support the Senior leadership of the campus and provide administrative support to the Corporate Service Functions which include Equality, Diversity and Inclusion, Finance and External relations. Act as a first point of contact when dealing with correspondence calls or on the Front Desk at the main campus reception to support the smooth running of customer interaction points within the campus. Manage initial requests in-person or over the phone dealing with general queries and delegate more technical queries to e appropriate teams. Assist in travel and temporary accommodation arrangements for staff where required. Review and summarize miscellaneous reports and documents, and prepare collateral, and correspondence for the Governance Meetings where required. Provide secretarial support for various committees and governance meetings.Corporate and Enrichment Events Deliver outstanding customer service and support with bookings for bespoke commercial and corporate events in accordance with the clients vision, budget, and requirements. Coordinating weekly events; as well as supporting campus wide events and activities such as Open Days, Welcome Week and Degree Congregations Plan and organize an exceptional experience on behalf of the event organiser. Make appropriate judgements and pay attention to budgeting, and time constraints. Oversee the smooth execution of an event by performing necessary checks beforehand. Collating feedback to ensure a continuous improvement of service. Support the maintenance a Corporate and Executive Office events calendar. Lead on the development and implementation of the venue hire division for the campus to be offered to external clients working alongside the Marketing and Campus Operations team.HR Administration Provide administrative support as part of our HR Function in Dubai as and when required which seeks to support Professional Services, Academics and Flying Faculty. You will develop specialist knowledge of local UAE labour and immigration laws for both employment and study. Support the delivery of a programme of activities for colleagues that encompasses Learning and Development, Health and Safety Management and Equality, Diversity, and Inclusion. Support the planning and organisation of Induction Weeks and activities for new joiners. Support VISA and Immigration processing for students and staff. Seek out collaborative corporate relationships with local hospitality and leisure providers to enhance our Employee Benefits Programme in collaboration with the Central Staff Hub. Continuously review processes and tasks proactively and offer suggestions for improvement sharing best practise as appropriate.Campus Facilities Services and Financial Administration Raising Purchase Orders for supplies, making positive judgements that are both cost effective and sustainable for the campus. Support the maintenance of a post room inventory and replenish campus supplies as and when necessary. Updating and maintaining a record or Purchase Requisitions in line with the Executive Office Budget.Other Duties Develop skills and undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of the organization. Participate and contribute to organizational/team meetings as required. Any other duties relevant to the needs of the organization and as directed by the Executive Assistant. Excellent oral and written communication, with attentive listening abilitiesRequired Knowledge, Skills, Qualifications, Experience Discretion and trustworthiness: you will often be part of confidential information Willingness to carry out administrative tasks Strong planning skills in a fast-paced environment Attention to detail and problem-solving skills Excellent analytical and problem-solving skills with a proactive approach to finding and proposing solutions to challenges Proven ability to collaborate effectively across different teams and cultures, strong relationship building skills and service-oriented attitude. Proven ability to multi-task and keep track of several projects running in parallel Advanced computer skills and IT literacyDesired Candidate ProfileEducation:Any Graduation()Gender:nmNationality:Any Nationality

Keyskills :
customer service Organizational Relationship Building Administrative budgeting Problem-solving

About Company

Accor S.A. is a French multinational hospitality company that owns, manages and franchises hotels, resorts and vacation properties. It is the largest hospitality company in Europe, and the sixth largest hospitality company worldwide. Accor operates in 5,300 locations in over 110 countries.