National_HR Executive - Jobs in Cairo Egypt

Job Description

National_HR Executive | Retail | IKEA EgyptRole Purpose:ÿSupport the HRBP & store office management with various administration & HR matters.ÿKey Role Specific Accountabilities:?ÿÿÿMeet & greet new joiners on their first day & ensure they have their ?Hej? induction pack prepared upon joining and are provided with their joining administration requirements, including receiving badges, uniforms, locker keys, access cards and having their finger-print registered.?ÿÿÿWork closely with HRSS team to ensure new joiners? user and email accounts are created and shared with their line managers upon joining.?ÿÿÿCommunicate store policies, procedures, and internal announcements as needed or directed by store HRBP.ÿ?ÿÿÿRespond to employees? queries on various HR matters, with the support of store HRBP.?ÿÿÿReport to the HRBP all work needs, challenges and recommendations to facilitate the HR decision-making process.?ÿÿÿAssist the store line managers to understand and implement policies and procedures.?ÿÿÿCollect all company keys, uniforms, cards and other property from leavers.?ÿÿÿWork with the store management team to ensure correct and accurate schedules are planned on the staff management system, in liaison with the Staff Planning Specialist.ÿ?ÿÿÿConsolidate payroll and leaves reports on monthly basis by reviewing the Store exceptions on a daily basis.ÿ?ÿÿÿMaintain records of the attendance levels, overtime, turnover %, Sick leaves, Nationality mix, recruitment tracker, Emirati turnover and holiday in the Store.?ÿÿÿAssist the HRBP with specific HR related projects and participate in functional & cross-functional initiatives to build a high-performing organization aligned with the business strategy & leadership goals.?ÿÿÿProvide HR & admin support to the store management, including documentation & approval process, as per HRBP guidance.?ÿÿÿCoordinate travel/hotel arrangements for new employees, including existing employees requiring emergency leave by liaising with the correct departments in Al-Futtaim HRSS, Travel and Finance to ensure the correct audit trail is in place.?ÿÿÿSupport the smooth operation of the store departments such as maintaining records for disciplinary meetings, files, taking minutes of the disciplinary meetings in the absence of the HRBP, printing ?Employee of the month/year certificates?., vouchers, etc.?ÿÿÿCollate power point presentations for general meetings; take notes on the general meetings and circulate them.ÿ?ÿÿÿProduce all relevant KPI reports to help steer the business and keep control.?ÿÿÿEnsure that all store stationery/supplies are reviewed regularly and are adequately stocked in the store as well as order supplies for the store office on a regular basis.ÿ?ÿÿÿNegotiate prices with Vendors, obtains quotations for purchase of office supplies e.g. stationery, uniforms, etc.ÿ?ÿÿÿEnsure accurate stock counts on delivery of items and forwards approvals to Finance for payment.ÿ?ÿÿÿWork closely with the HRBP on employees engagement activities and organise social events for the co-workers and the annual party.ÿ?ÿÿÿEnsure that all in-store office documents (appraisal documents, employees` letters) are archived properly to facilitate easy retrieval when necessary.?ÿÿÿSupport the department managers to prepare for audits and ensure that auditors? queries and requirements for any supporting evidence etc. are provided during the audit.ÿ?ÿÿÿFollow up on Probationary Reviews (1 month, 3 months and 5 months) & contract renewals to ensure they are done on time and file the probationary forms in the store HR office in order to be easy to retrieve, in liaison with HRSS team.?ÿÿÿSupport the store management team and HRBP in coordinating outsourced employees hiring, contracts and payroll management with the outsourcing partner.?ÿÿÿDevelop effective working relationship with Al-Futtaim HR teams and store management team to provide continuity across the business.

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